Chief Information Officers' Council Charter

Published: 02/20/1997

AUTHORITY:

Executive Order 13011, Federal Information Technology, establishes a Chief Information Officers Council (the CIO Council) as the principal interagency forum to improve agency practices for the management of information technology. The CIO Council is one element of an interagency support structure established to achieve IRM objectives delineated in the Government Performance and Results Act, the Paperwork Reduction Act of 1995 (PRA), and the Information Technology Management Reform Act of 1996 (ITMRA). The CIO Council is a forum to improve agency practices on such matters as the design, modernization, use, sharing, and performance of agency information resources. The CIO Council will communicate its findings to the Office of Management and Budget and to other executive agencies.

PURPOSE:

The CIO Council serves as the principal forum for executive agency CIOs to:

• develop recommendations for overall federal information technology management policy, procedures, and standards;
• share experiences, ideas, and promising practices, including work process redesign and the development of performance measures, to improve the management of information resources;
• identify opportunities, make recommendations for, and sponsor co-operation in using information resources;
• assess and address the hiring, training, classification, and professional development needs of the Federal Government with respect to information resources management;
• make recommendations and provide advice to appropriate executive agencies and organizations, including advice to OMB on the Governmentwide strategic plan required by the Paperwork Reduction Act; and
• seek the views of the Chief Financial Officers Council, the Government Information Technology Services Board, the Information Technology Resources Board , Federal Procurement Council, industry, academia, and Federal, Tribal, and State and local governments on matters of concern to the Council as appropriate.

The CIO Council vision is: to be a resource which will help the Government to work better and cost less by promoting the efficient and effective use of agency information resources. The CIO Council supports business process reengineering, continuous process improvement, and measurable increases in employee productivity in the performance of work related to the achievement of agency objectives.

RELATIONSHIPS:

The CIO Council may nominate members to serve on related councils, such as the Presidential Commission on Management Improvement (PCMI) and the Government Information Technology Services Board (GITSB).

The CIO Council will exchange information and perspectives with these boards and councils, and other governmental policy and standards bodies, such as the National Institute of Standards and Technology. The Council will serve as a filter to reflect agencies' views and the impacts of pending IRM policies and standards before they are promulgated.

MEMBERSHIP:

• Chair, Deputy Director of Management, OMB
• Vice-Chair
• CIOs and Deputy CIOs from agencies listed in the Executive Order
• Administrator, Office of Federal Procurement Policy, OMB
• Administrator, Office of Information and Regulatory Affairs, OMB
• Controller, Office of Federal Financial Management, OMB
• Senior Representative of the Office of Science and Technology Policy
• Chair of the Government Information Technology Services Board
• Chair of the Information Technology Resources Board
• Two Small Agency Council representatives

Ex officio:

• General Accounting Office (GAO) Representative
• Chief Financial Officers Council Representative
• Others designated by vote of the CIO Council

Voting Agencies listed in E.O. 13011 will get one vote per Department or Agency. In accordance with E.O. 13011 the two representatives for small agencies will have one vote each. The number of members required for a quorum will be the number of members at a meeting . The CIO and Deputy CIO may send their representative to a meeting, but only the CIO or Deputy may vote on behalf of their Agency or Department.

Ex-officio members are invited to contribute their particular skills and expertise to projects and work groups, but will not vote. At the option of the officers, and considering advice from the members, representatives of other organizations may be periodically invited to attend, observe, or contribute to meetings and activities.

OFFICERS:

By Executive Order the Chairperson shall be the Deputy Director for Management of the Office of Management and Budget. Elected officers of the Council are:

• Vice-Chair
• Secretary/Treasurer
• Officer at Large (as needed)
• The Vice-Chair shall be an agency CIO. The Vice-Chair term is two years.

PROCEDURES:

The Council will develop a concept of operations document which outlines specific operational procedures.

The Council Chair will establish the procedures for promulgating Council decisions and resolutions.

The Council will determine a meeting schedule adequate for ongoing implementation of the PRA and the ITMRA.

The Secretary/Treasurer will maintain an official archive of all minutes and Council documents.

COMMITTEES:

The CIO Council has the authority to establish standing committees and working groups as necessary to consider items of concern of the Council.

PROJECTS:

When it is necessary to establish ad-hoc task groups to address particular items, a Council member shall head each such task group.

STAFF SUPPORT:

OMB and the Vice-Chair will provide for staff support to the Council. GSA will provide support and assistance to the Council. This will be augmented by support from other Officers and members as necessary.

Adopted by Majority Vote on January 15, 1997 in Washington, D.C.